Henfield Parish Council are looking to recruit a Parish Administrator. For information on how to apply please click here. The closing date for applications is the 17th September 2025

Job description

We are seeking a highly-organised person to assist with the delivery of the Parish Council’s work by providing essential administrative support. This position requires a proactive individual with strong computer skills and the ability to manage multiple tasks efficiently. The post holder will work over 3 – 5 mornings each week, but also including at least one evening meeting per month.

Responsibilities

Administrative duties as part of the Parish Office team, including, but not limited to:

• dealing with enquiries from members of the public.
• providing comprehensive administrative support to ensure efficient office operations;
• performing data entry tasks accurately and in a timely manner;
• utilising MS Office applications for document creation, spreadsheets, and presentations;
• supporting the team in scheduling meetings and managing calendars;
• preparing reports and documentation as needed;
• assisting with the planning and delivery of events arranged by HPC;
• undertaking any other duties to support the team from time to time as required.

Assist with the administration of HPC’s Committees by:

• preparing, publishing and circulating meeting agendas and minutes (in line with Council protocol) and ensuring that they are appropriately and securely filed;
• receiving and dealing with correspondence and documents;
• carrying out research required for meetings;
• dealing with action points from meetings as appropriate;
• managing small projects, including by:

 ascertaining sources of funding;

 obtaining quotes and permissions as appropriate;

 liaising with relevant outside individuals and organisations;

 following through to completion.

Statement of Flexibility

The job description and responsibilities described above may vary from time to time without changing the general nature of the duties or level of responsibility required. It is expected that all staff have a flexible attitude in responding to new priorities and challenges as they arise.

Health and Safety:

All staff will uphold HPC’s Health and Safety Policy, particularly by following agreed codes of practice and safe methods of working, to ensure that staff and members of the public are safe.

Training:

The post holder will keep up to date, so far as is necessary for the efficient execution of the role, with new legislation, procedures and techniques. The post holder is responsible for keeping their own training needs under review and bringing any such needs to the attention of the Clerk.

Equal Opportunities:

The post holder will uphold HPC’s Equal Opportunities Policies and practices, thereby promoting fair and quality service for all.

Customer Care:

The post holder will deliver services in a way which is sensitive and responsive to those receiving such services.

PERSON SPECIFICATION

Essential skills, knowledge and aptitudes:

• Proven proficiency in MS Office applications, including Word and Excel.
• Excellent interpersonal skills, especially in communication – written and oral.
• Ability to work on own initiative.
• Research and investigation skills, with a determined approach to problem-solving.
• Excellent team-working skills, including a flexible approach.
• Willingness to work in the Parish Office.

Desirable skills, knowledge and aptitudes:

• Experience of website management and of digital communication, including emails and social media.
• A proven interest in upholding the interests of the community
• An understanding of safeguarding issues.

Job Type: Part-time

Benefits:

• Company pension
• On-site parking

Work Location: In person at Henfield office